Workflow Examples

Download ready-to-use n8n workflows that showcase Formfex automation — from AI-powered form creation to real-time response monitoring

Overview

These workflows are fully functional n8n templates that you can import and run immediately. Each one demonstrates a different Formfex automation pattern — download the JSON, import into n8n, configure your credentials, and you're ready to go.

Community Event Form Manager

Automate event registration from start to finish. A community manager drops a message describing an event, and an AI Agent handles everything — creates a tailored registration form with AI, publishes it, and shares the link. When registrations come in, a second AI Agent evaluates each applicant's quality and posts alerts to Slack so you never miss a strong candidate.

Best for: Community teams, event organizers, HR teams running open applications.

What it demonstrates:

AI Agent autonomously creating and publishing forms
Webhook-driven response monitoring
AI-powered applicant quality scoring
Slack routing by classification (HIGH / MEDIUM / LOW)

Download Workflow JSON

Trigger Payload

json

{
  "text": "We're organizing a Frontend Developer Meetup on April 15th at our Istanbul office. Need a registration form for name, email, experience level, and dietary preferences. Max 50 attendees.",
  "channel": "#community-events",
  "user": "Community Manager"
}

Hotel Checkout Satisfaction

Turn every hotel checkout into a personalized guest satisfaction interview. The workflow generates a unique Smart Form for each guest based on their stay — room type, facilities used, complaints filed. The guest receives a warm email invitation to share their experience through a natural AI conversation. After completion, sentiment analysis routes feedback instantly: urgent issues get immediate Slack alerts, dissatisfied guests trigger recovery workflows, and happy guests receive thank-you emails with review requests.

Best for: Hotels, hospitality, any service business that wants personalized post-experience feedback.

What it demonstrates:

Smart Form creation with personalized AI interviewer purpose
Automated email distribution with branded templates
Real-time sentiment analysis and classification
Multi-path routing (URGENT → DISSATISFIED → NEUTRAL → SATISFIED)

Download Workflow JSON

Guest Data Format

json

{
  "guestName": "Sarah Chen",
  "guestEmail": "guest@email.com",
  "room": "412, Suite",
  "guestType": "Couple, ages 30-35",
  "facilities": "Spa, restaurant",
  "complaints": "Slow WiFi in room",
  "stayDuration": "3 nights",
  "hotelName": "Grand Hotel Istanbul"
}

Patient Intake Interview

Replace paper intake forms with an AI-powered pre-visit interview that feels like a conversation, not a questionnaire. The workflow creates a Smart Form with schema mapping — you define the exact JSON structure you need (patient name, age, blood type, medications, etc.), and the AI interview naturally collects all the data through empathetic conversation. After the interview, you get structured JSON in your exact format, plus an AI-generated clinical pre-analysis and emotional state assessment ready for the doctor's review.

Best for: Healthcare clinics, telemedicine, insurance intake, any process that needs structured data from unstructured conversations.

What it demonstrates:

Smart Form with referenceJson for schema mapping
AI maps conversational answers to structured JSON automatically
Department-specific interview purpose (Cardiology, Orthopedics, etc.)
AI Agent enrichment: clinical pre-analysis + emotional state assessment
Output to Slack (or any system) as structured JSON

Download Workflow JSON

Trigger Payload

json

{
  "patient_name": "Emma Wilson",
  "patient_email": "emma@email.com",
  "department": "Cardiology",
  "doctor": "Dr. Mehmet Yilmaz",
  "appointment_time": "2026-04-01T14:30:00",
  "referenceJson": {
    "full_name": "",
    "age": 0,
    "blood_type": "",
    "primary_complaint": "",
    "existing_conditions": "",
    "current_medications": "",
    "allergies": "",
    "symptom_duration": ""
  }
}

Schema Mapping Output

The AI interview produces structured data matching your referenceJson format:

json

{
  "full_name": "Emma Wilson",
  "age": null,
  "blood_type": null,
  "primary_complaint": "Chest pain",
  "existing_conditions": "no",
  "current_medications": "No",
  "allergies": "No",
  "symptom_duration": "5 days"
}

Schema mapping tips

Use referenceJson for simple key-value structures — types are inferred automatically from the example values. For more control, use targetSchema (JSON Schema) to add required fields, enum constraints, and descriptions that help the AI extract data more accurately.

How to Import

Download the workflow

Click the download link above for the workflow you want.

Import into n8n

In n8n, go to Workflows → Import from File and select the downloaded JSON file.

Configure credentials

Each workflow needs these credentials configured in n8n:

Formfex API — Your API key from Formfex Settings
SMTP — Email provider (Resend, SendGrid, etc.)
Slack — Slack workspace connection (optional, for alerts)
Google Gemini — AI model for agents (or use OpenAI, Anthropic, etc.)

Set webhook URL

For webhook triggers to work, n8n needs a public HTTPS URL:

bash

# Using Cloudflare Tunnel (free)
cloudflared tunnel --url http://localhost:5678
WEBHOOK_URL=https://your-tunnel.trycloudflare.com n8n start

Activate the workflow

Toggle the workflow to Active so webhook triggers listen continuously. For testing, use the Listen for test event button instead.

PreviousAI Agent Tool